Category Archives: Commercial Real Estate

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The 3 Questions to Unlock the Power of Focus

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My recruiter duped me into being a linguist.  He told me I wasn’t smart enough for that job, and I had to show him.  I hate languages, by the way.

So after boot camp, I arrive at the Defense Language Institute in Monterey, CA.  My commanding officer sits me down and tells me that I have a say in what language I get.  My options are Korean, Russian, Arabic, and Spanish.  He asks me to rate them 1 – 4.  Spanish, Russian, please God not Korean or Arabic.  This was the year 2000.

Next thing I know I’m taking a battery of crazy tests.  These tests evaluated how someone learns – how quickly they pick up on information.  How well they retain it, etc.  This test said that I was best suited for the Arabic and Korean languages.  Figures!

The final factor in what language I received was the “Needs of the Marine Corps.”  Turns out that this was the only one that mattered.  I became an Arabic Linguist.

I have a coaching client in Florida that had a focus problem.  He is very high-profile and as a result, he has many opportunities walk through his office door. BIG deals.  little deals.  Land.  Retail.  Office.  Hotels.  He was running around with no focus having the impact of a shotgun at 300 yards (very little, if you’re wondering).  What follows are the 3 questions I asked him and you should ask yourself.

  1. What do you like?  (Please rank your language choice…) Those of you that don’t have a specialty and a focus will work on anything.  This is where you need to start.  Take out a piece of paper and list the types of deals that you like.  Don’t stop until you have at least three.
  2. What are you good at?  (Please take this battery of tests…)  This is not the same question as #1.  Single Tenant Net Lease deals are hugely different from Multifamily deals.  A Convenient Store deal is way different from selling an Office building.  You need different skill sets.  Which asset verticals fit your skills?
  3. Where is the deal velocity?  (Needs of the Marine Corps)  Here is where you insert reality.  You won’t make your mortgage payments by specializing in marinas in Kansas.  I don’t care if you love marinas and are the world’s most gifted underwriter of marinas.  Where are the deals happening?  This analysis is what shifted my focus to Dollar Stores.  You must find the overlap between what you like, what you are good at, and where is the deal velocity.

My client now has focus.  Instead of being a generalist in his office, he is the now THE guy for his asset vertical.  Not only is this specialty branding him and raising his presence, but he now gets to cast-off onto the other advisors in his office.  Here is his decision grid.  First, he has a minimum commission amount.  If the opportunity does not meet this threshold, he immediately refers the deal to someone else in his office.  He is loved, and he gets paid for saying no.  Second:  is the deal in his primary or secondary specialty?  If no, he refers.  But if yes, he unleashes the power of his new focus on the opportunity.  He is hitting it out of the park!

So what about you?  Do you have a laser beam focus on a specialty?  Top producers do.  “Go and do likewise…”

P.S.  There is a free book (not yours Rod!) I will send to the person who correctly identifies the movie reference of “Go and do likewise…”  Answer in the comments below!

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Commercial Real Estate Technology and App Review: Dropbox

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I have achieved mobile status and have a paperless, virtual Commercial Real Estate office.  I will be reviewing and sharing with you the technologies and apps that make this possible.

Dropbox

Dropbox is my first review for one reason only:  I love it!

I was in an airport a couple of months ago.  I received a call from a client that needed a copy of their lease ASAP.  I was able to access their lease from our files through Dropbox on my phone.  I emailed it to my client from my phone walking from the gate to the plane.  It took less than 30 seconds, and I was a hero to my client.  That is the power of Dropbox.  It makes you more efficient and more valuable.  To start using Dropbox – click here.

4 Uses of Dropbox

1.  Dropbox acts like the “my documents” on a PC or ‘finder’ on a Mac.  The files are actually on your computer.  This is key so that when you are on your laptop or desktop, you don’t need an internet connection to access or work on your files.

2.  Dropbox syncs up with other computers, smartphones, tablets, etc.  I have Dropbox on my PC, my Macbook Air, my iPhone 4S, and my iPad2.  When a document is created, edited, or changed in any way on one of these machines, it is synced with all the others.  That is the magic of the cloud.  When I have my virtual assistant draft a lease, she saves it to Dropbox for my review.  Any changes that I make are synced, and she has instant access.  This makes Dropbox great for collaborations.  It is also a great way to never have to go back to the office (if you have one!) for a file again.

3.  Dropbox allows you to share folders with anyone you would like to invite.  Simply send them an email invite, and that person has access to the folder.  It is that simple.  My entire paperless office is on Dropbox.  My assistant has access to pretty much everything.  Any advisors working with me have access to just what they need.  It is a beautiful thing.  This is how I collaborate with all of my coaching clients.  Drafts of their prospecting letters and marketing materials are all in their shared dropbox folders.

4.  Dropbox is accessible from anywhere with an internet connection.  I shared with you that a file syncs up with any machine/smart-phone/tablet.  If you happen to not have one of these devices on you, then you can get to all your files by logging on to www.dropbox.com.  My wife likes to joke that if I have forgotten my phone then I’ve forgotten my pants as well, but it can happen!  (The phone – not the pants).

A Word of Caution

Dropbox has some limitations.  I had a conversation with a friend recently who is in the Information Security business.  His comment on Dropbox was that it was not the most secure platform in the world.  I asked him if I should be worried, and he said no.  There is a trade-off between security and usability.

Another limitation is the user has little functionality when sharing folders.  Maybe I want to invite someone to a folder, but I don’t want them to be able to edit, change, or delete.  The ability to limit users is not there.  If you invite someone to a folder, be aware that they have free reigns on those documents.

Conclusion

Despite the caution, Dropbox is an invaluable part of my business.  It allows me to be mobile and efficient.  It makes me more valuable to my clients.  It allows me to easily collaborate with my virtual team.  It is easy.  And it is free (to a point)!  It can be all these things to you as well!

I know many of you are already using Dropbox.  What ways do you use it?  How has it simplified your life?  What are some of the benefits that I failed to mention?  Join the conversation!

 

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The 4 Blessings of a Down Market

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Being ready is not what matters. What matters is winning after you get there.

LtGen Victor H. Krulak, USMC
April 1965

Much of what I know about discipline, excellence, and leadership comes from my 5 years in the Marine Corps.  Marines exist for one reason – to win battles.  At a foundational level, Marines only do two things – win battles and train to win battles.  My little brother is a Marine pilot.  He deployed to the Horn of Africa earlier this year and will be deploying again soon.  He will tell you that his days are spent training for the potential missions that he could have while deployed.

I firmly believe that Commercial Real Estate advisors have the ability to succeed in any market.  The keys are systematizing your business (prospecting, creating presence, etc.), specialization, building a cohesive team, and loads of tenacity.  But let’s be honest.  The last 4 years have been tough.  There is a silver lining to a down market – you get to train.

I was honorably discharged from the Corps on Nov. 1, 2004.  I moved home and started working with my dad in the Commercial Real Estate industry on Nov. 2.  The next week I was in my first CCIM class.  I didn’t even have my license yet.  As a CCIM designee, he understood the value of the CCIM education to my career.  He also knew that it would be harder for me to have time to pursue the designation when I had a full pipeline.  So it can be with a down market where you find yourself with more time.  Here are 4 blessings of that silver lining.

1.  Master Your Craft – when you have 50 listings and 20 deals under contract (may it be so!), you don’t have time to sharpen your ax.  You just keep swinging.  In a down market, however, it is imperative that you continue to master your craft.  Take a course on financial underwriting.  Read a book on cold calling.  Train!

2.  Attrition – In this sense, Darwin was right.  Since the height in 2008, around 40% of CRE practitioners have left the industry.  This is good for a couple of reasons.  The best brokers and advisors are the ones still standing.  This raises the bar of excellence, and the reputation, of the entire industry.  This also leads to blessing #3…

3.  Increased Market Share – By default, with 40% less brokers and advisors in the business, a huge amount of market share is up for grabs.  Frankly, I don’t want to settle for some default increase.  As we see the market picking up, now is the time to claim that market share.  This leads to blessing #4…

4.  Rewards for those that Invest in Themselves – Blessing #4 is the natural conclusion of the first three.  Be the one that invests in yourself – train hard!  Take advantage of the attrition our industry has seen.  Don’t simply rely on a law of averages that you will pick up more market share just because you have less competition.  Hire a coach.  Study and emulate top performers who did not use an excuse of a down market.  Take advantage of the time to train.

So how have you used the last 4 years to master your craft?  How are you gaining market share left behind by those that bailed?  I invite you to share you stories and successes.  Let’s learn from each other!

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The 5 Reasons to Systematize Your CRE Business

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If you are new to theBarronBlog, I encourage you to subscribe either by RSS feed or by email so you don’t miss anything.  Both are to the right below my picture.

Commercial Real Estate Systems.  The word is an anomaly.  While you may not be able to define what a system is – you need them.  You need them badly.  They can make you more effective.  They can make you more money.  They can shave hours off your week – hours you can give to your family or a worthy cause.  Let me share with you what I mean.

I have two sons (and a little 3-year-old princess).  They are both playing football.  Tonight, I was at the 9-year-old’s practice.  As I watched the practice, the coaches spent 80% of the practice putting in the system.  20% running the plays.  Now you know what I mean, don’t you.  Think about a football team.  Every player has a specific role.  They specialize.  My son is the quarterback because he is an intellectual.  He knows where everyone should be.  He also has the smallest butt on the team.  It would be ludicrous to make him a lineman.  His coaches spent 80% of the practice putting in the system because success between the hedges comes from a group of individuals working seamlessly as a team.  The sum can be so much greater than the parts.  Magic!

So should your business be!  Here are the five main benefits to systematizing your business:

  1. Systems allow you to break a process down to its smallest tasks.  This is so important.  This is what I go through with all my coaching clients.  Most leaders…most entrepreneurs…most of you, are big picture oriented.  The details are stifling.  I know they are for me.  The simple act of sitting down with your team and breaking a process down to its most detailed parts has tremendous value.
  2. Systems allow you to lead effectively by delegating.  Huge!  The primary role of a leader is to ensure the success of the team.  To do that, team members must understand their roles.  Once you go through the task of breaking a process down to its smallest tasks, those tasks are delegated to the team member with the most fitting skill set.  You just made your life easier.
  3. Systems allow you to hire/fire better.  This is a no-brainer.  Once you systematize your business, you have a better understanding of the skill sets you need in place.  Think of my son’s football team.  The coaches would have been foolish to draft a team full of little fast guys.  The coach understands the system he wants to run.  So he drafts the same.  Go and do likewise!
  4. Systems allow the team to execute.  This is where you see your team come to life.  The system is in place so just execute.  This allows for efficiency and speed.  If you don’t get the results you want, change the system.
  5. Systems allow the leader to focus on high dollar activities.  From my chair, this is the greatest benefit of systematizing your business.  When your team knows the play and their roles, then the leader can focus on just the things that only the leader can do.  This is the sweet spot.  This is where you can see exponential growth.  You should have goose bumps right now.

So join the conversation.  What processes in your business could you systematize?  How would you do it?  

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How to Get You and Your Agents to Make More Calls – These 3 Easy Ways

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Commercial Real Estate (or any) sales is about calls:  cold calls, warm calls, personal calls, and so on.  He who makes the most calls generally does the most deals.  Making calls is also a lost art.

I recently had a review with one of my agents.  He was not making enough calls.  He and I had spoken a couple of times about this subject with no change.  Then it dawned on me.  Performance flows from leadership.  The problem was with me.

When I was in college I had a mentor who would teach me things by this method.  Teach me why.  Show me how.  Do it in front of me.  It was incredibly effective.  Answering the questions ‘why’ deals with casting the vision for the desired future outcome.  And this is rarely about making money.  Teaching the ‘how’ is the book smarts.  Demonstrating how introduces the street smarts.

I had been neglecting the third step.  So Friday morning, we went into my office and I spent nearly an hour making calls – on one of his deals.  I believe doing this on a regular basis is going to reap rewards.  More deals will be done, sure.  But there will be growth in our team in this area.

Here are 3 easy ways to make more calls:

1.  Block out time on your calendar.  This seems like such a no-brainer, but we don’t do it.  Prospecting for new business is the key to healthy deal flow and sustainable cash-flow.  Yet, it is the activity that is the most dreaded and overlooked. Block out time every day to make prospecting calls.  A top producer I know, who owns his company, schedules two hours a day on his calendar.  He gives his team the green light to ask him to get busy calling when he gets distracted by another task.  He knows that making calls is the absolute best use of his time.

2.  Keep the calls short.  The first call I made on Friday lasted 20 minutes.  I know better.  This should never happen.  The purpose of a prospecting call is to get a meeting.  If you get a talker, politely transition the conversation after 4 minutes to scheduling a meeting.  If they want to talk, do it face to face at a later date.  Remember that prospecting calls are a numbers game.  The more calls you can make, the more meetings you can get.  Challenge yourself to a certain amount of calls in your scheduled time.  Don’t let one talker derail you.

3.  Schedule an office wide calling blitz.  Most agents do not like cold calling.  Some of the weird ones, like me, do.  But most salespeople are ultra-competitive so make it a game.  Schedule a block of time once or twice a month when everyone in the office is making calls at the same time.  Make it a competition.  Have a prize for the winner.

So what other ways do you encourage more calls?  What ideas have I missed?  Let’s see how many great ideas we can come up with!

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Vintage Business Principals of a CRE Investor

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Part of my business includes Commercial Real Estate coaching with the Massimo Group, America’s premier Commercial Real Estate Coaching firm (www.massimo-group.com) and I have the privilege of coaching around a dozen brokers throughout the United States and Canada.  This blog is inspired by one of my clients in South Carolina, Ben Goforth (www.twitter.com/bengoforth), who sent me what is to follow.  I do not know the man who wrote these principles, but they resonate with me as if they were said by my own father.  I debated elaborating on some of these, but they don’t need it.  Read and enjoy, and maybe if we’re lucky, these words could be used to describe us someday.

My Business Principles

by T. Walter Brashier – as taught to him by his father, Ralph Brashier

1.  Let your word be your bond.  Think before you speak, but when you tell a person something, do it, even if it costs you.  Keep your word – have credibility.  But remember…

2.  Plain talk is easy to understand.  “Never beat around the bush,” because…how can you give a man “your word, your bond” if a man does not understand perfectly what you are talking about?  Remember…

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CRE Investing 101: 4 Reasons to Invest In Commercial Real Estate

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A guy told me one time that there are two types of people in the world:  those that spend all their time trying to make their fortunes, and those that once they make their fortunes, spend all their time trying to guard them.  Regardless of whether you are in the first category or the second, there are 4 compelling reasons to invest in Commercial Real Estate (CRE) – especially as the alternative investments, like the stock market, bonds, etc., are yielding such a minimal return.

1.  Cash Flow – Cash flow is the most obvious of the reasons to invest in Commercial Real Estate, and this is what people are generally referring to when they remark about making “your money work for you.”  Whether we are talking about retail, office, industrial, or multifamily, CRE investments produce cash flows, and that is really what you are buying – future cash flows generated mainly from rent.  Now, investors vary wildly on what they do with the cash flows.  Some live off the cash flows while others plow all that money back into retiring whatever debt is on the property.  Regardless, everything from the value of the property to how it is managed is derived from the cash flows that the property creates.

2.  Principal Reduction –

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Lessons from the Corps – Part 2

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I’ve spent many minutes over the last couple of days thinking about preparedness and swagger and how connected these to qualities are.  It is interesting to me that Marines do 2 things:  they go to war and they train.  At a bottom line level, that is all they do.

Marines train ad nauseam!  And they do so in conditions as close to war as possible so that the Marine becomes accustomed to performing at a hero-level under conditions of extreme stress.  Boot Camp is like this.  For the first 2 weeks, I was completely disoriented.  Nothing was said that wasn’t yelled.  Drill Instructors talk so fast that they can be hardly understood, and regardless
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Lessons from the Corps – Part 1

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I have a pretty sweet situation at my office.  I share the office with my dad.  Technically, it is his office, and when I bought the real estate company from him a while back, I stayed.  So his office is still next to mine, and he is still an incredible resource to me.  Frankly, I just like seeing him nearly every day.  As is often the case, as the day winds down, I find myself in his office, or he is in mine – and we chat.  Today’s chat brought back a memory.

After a Marine graduates boot camp, he’ll go to SOI – the School of Infantry.  6 weeks of hell for the true ground-pounder, and 17 days of the same for the rest of us.  When I graduated SOI, I had a day lay-over before my flight took me to California the next day.  So for the first time in months, I had some free time to walk around base.  I made two huge rookie mistakes that day.  First, I was walking with something in my right hand which was a big no-no because you can’t salute.  Second, I walked by a Lt Colonel without noticing him.  I was sunk.
Some Gunny standing next to the Colonel got ahold of me and ripped me a new one,
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